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Creating a Placement File

What is a Placement File?                                                                                    The Placement File is a collection of documents pertaining to professional training and education. Placement Files consist of school transcripts, teaching evaluations, professional letters of recommendation, credentialing documents, a cover letter, and résumé.

Placement files are sent to prospective employers for teaching positions and other career opportunities in the education field. Many school districts require that the official Placement File be sent from the prospective employee's college at the time of application for a position.

Creating a Placement File
The Education Placement Desk will assist you in opening and maintaining a placement file. Those seeking employment in K-12 education are strongly encouraged to open a file prior to the job search.

To create or update a placement file please download and print the forms below and submit them to the Education Career Services office. For additional information contact us at (310) 568-5666 edcareers@pepperdine.edu or 310-568-5780 psycareer@pepperdine.edu.

Placement File Instructions
Instructions on how to create your placement file, requirements, fees and documents that are customarily included in a placement file.

There are three required forms to open your placement file:

Placement File Checklist
Use this form to list all of the documents that you have requested to be sent in for your placement file.

Placement File Status Form
Defines a file as "Confidential" or "Open". (In an "Open" file, you will have access to your letters of recommendation. In a "Confidential" file, you may not. A confidential file is considered more heavily weighted because you have waived your right to access your recommendations.)

Placement File Maintenance Form
Outlines fees and policies regarding activity and inactivity of your file. If your file is inactive for seven years, it will be destroyed. It is your responsibility to maintain and update your placement file.

The following forms are provided for your convenience:

Confidential Recommendation Form
Instructions for your recommender when you request a "Confidential" letter of recommendation.

Open Recommendation Form
Instructions for your recommender when you request an "Open" letter of recommendation.

Placement File Request Form
Form used to submit a placement file request in person or via regular mail. For faster service, please email your request to: edcareers@pepperdine.edu

Credit Card Authorization Form
Form payment by credit card, please fill out form and submit to Career Services. (please note: A 3% processing charge will be applied to your credit card per transaction. All major credit cards are accepted.) If paying by check, please make it out to Pepperdine University.

Transcript Request Form
Form to request transcript from Pepperdine registrar must be completed and sent to Malibu for processing. Once the registrar in Malibu receives and fills your request, they will then forward your official transcript to Career Services. Please do not mail your transcript request to Career Services.

Please direct all correspondence, including transcripts and letters of recommendation to our mailing address:

Pepperdine University
Graduate School of Education and Psychology
Education Career Services
5th Floor, 6100 Center Drive
Los Angeles, CA 90045